Systemcorp's PMOffice™ is the Enterprise Project Portfolio Management solution to automate all your projects, people and priorities across the entire organization. Companies can organize all projects into portfolios, and instantly track all project deliverables, budgets, tasks, changes, risks and issues from one central location.

The capacity and resource planning functionality optimizes skill usage and ensures that all critical resources are productively aligned with high priority projects.

By integrating all project areas in one software solution, PMOffice™ enables your globally-dispersed teams to communicate, collaborate, report on and track project time, costs, progress and team performance over a secure web connection.

By leveraging PMOffice’s powerful Portfolio Dashboard™, project executives and managers can generate real-time multidimensional views, graphs and reports to optimize the performance of their investments. Using PMOffice™, organizations can finally think and run their departments like a successful business.

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Project Management

IT Project Portfolio Planning
Prolonged IT Projects: A Thing of the Past?
Free Advice: A Business Plan For IT Portfolio
The New, New IT Portfolio Strategy
IT Project Portfolio Management
IT Project Management Overview
Managing IT Projects with a New View
IT Portfolio Leadership: Are you the Right Fit?

Step 1 - Centralize All Your Work Requests And Project Plans Into One Project Repository.

It doesn't matter if plans are developed in PMOffice(tm) or brought in from Microsoft® Project, or even if they are summary level or detailed. Centralization = Visibility. The mere fact that plans are maintained centrally translates into valuable information that can immediately help you manage your project-based business.

Step 2 - Implement A Simple Project Management Health Assessment Scorecard
A simple 10-minute questionnaire, updated bimonthly, provides basic subjective data that can "hold the fort" until subsequent phases kick in with hard numbers. More on PMOffice Scorecards

Step 3 - Begin Managing Your Project Portfolios By Priority
Take a moment to consider your organization's workload. Once you understand your work priorities, stroll down to any of your resources and inquire about their current activities. What are they working on? You'll find most employees are performing non-critical work derived from various sources that occupy a substantial part of their time. Outdated initiatives, informal work requests, unproductive meetings and frequent workplace distractions all impact their ability to focus on corporate priorities. Project-portfolio Management is about aligning people, projects and organizational priorities. It's about reclaiming the wasted resource effort applied on work that adds no business value. More on Portfolio Management.

Step 4 - End The Confusion Around The Management And Control Of Your Project Documents
Know where your information is, and how to find it when you need it. Manage all of your documents including procedures, work instructions, contracts, quotations, drawings with version control, ease-of-access and complete trace-ability, in a secure collaborative environment. More on PMOffice's Project Document Control & Management

Step 5 - Begin Demonstrating Value By Providing Scorecard Maps and Reports to Executives Who Need Information To Manage The Business. More on Portfolio Dashboard.
  Even though most organizations could justify an ROI by stopping at this stage, most companies will rapidly evolve past centralization, to reap the benefits associated with the next phase. Click "PHASE II" on the Projectization Cycle to review the next phase.


Step 1- Integrate Project Accounting Functions

PMOffice™ provides real-time project-based financials to allow the time-phased analyses of costs, benefits, GP, Savings, ROI, NPV and most other financial metrics. PMOffice's proven XML Integration pack further allows organizations to easily integrate with legacy systems.  

Step 2 - Automate Departmental Charge Backs
Enable your corporation to easily capture project costs and charge them back to the appropriate organizations. PMOffice™ provides you with an automated solution to appropriately allocate and transfer these costs to where they belong in accordance with user-defined rules and allocation rates.

Step 3 - Consider Enterprise Risk Management As A Safeguard To Better Decisions
Even when strategies are thoroughly defined, your portfolio benefits must be weighted against your organization's risk appetite. PMOffice allows organizations to develop mechanisms to manage risks that cascade to strategies and
objectives linking growth risk and return. More on PMOffice Risk Management

Step 4 - Encourage "Management by Deliverables"
The "Managing-by-Deliverables" premise is simple, and powerful. If you provide managers the ability to measure project outputs, you ultimately get what you measure. A deliverable-oriented organizational culture.

Step 5 - Capture Status Info Directly From The Project Teams
Those organizations that have not yet implemented a time-tracking system can defer a full-fledged, time-tracking implementation. Just capturing percent complete and Estimate-To-Complete is enough objective data to know where you stand and where you are going. More on Team Status Reporting

Step 6 - Integrate Issue, Defect And Change Request Tracking
When project delivery begins, managers face continuous pressures to add features to the product specifications, push the schedule out due to unforeseen delays, add unbudgeted resources, and shortcut quality procedures. So how does the project team identify, quantify and communicate the flurry of change requests and unresolved issues that manifest during project delivery? More on Exception Management

Step 7 - Give Executives And Managers The Hard Numbers
At the completion of Phase II, you can provide additional management views, graphs and real-time reports that reflect true objective data. More on Portfolio Dashboard.
  Click "PHASE III" on the Projectization Cycle to review the next phase.


Step 1 - Get A Handle On Resource Utilization

Imagine, if you will, a work environment in which all resources are tasked from within a central prioritized system. No other assignments can be considered. The moment a resource completes an assignment, the next one is available and waiting. By consolidating multiple projects into a central repository, and controlling resource utilization and skills inventory, companies gain the visibility needed to plan, prioritize and balance their workload. More on PMOffice Resource Management

Step 2 - Connect To Your Existing Time Management System, Or Implement The PMOffice™ Native Time Tracking Module
Today most organizations are attempting to improve their project schedules and shrink their product development cycles. Because most organizations are resource constrained, they must prioritize their work in favor of initiatives that are most aligned with their business direction. But how can they ensure that resources are spending their time on those critical activities? If time is not captured, it can't be managed or aligned. To address this need, organizations are implementing a time-tracking system. More on PMOffice Time Tracking

Step 3 - Automate Your Review, Approval and Work Processes Right In PMOffice™
Using its integrated collaboration workflow engine, PMOffice™ manages, automates and tracks the flow of project work. Project processes are configured and automated into a fluid knowledge-enabled workstream that is ubiquitously present and accessible throughout the project lifecycle. More on PMOffice Workflow & Collaboration

  Click "PHASE IV" on the Projectization Cycle to review the next phase.


Step 1 - Standardize Your Methods

The advantage of PMOffice™ over other solutions is rooted in the standardization of the information capture, providing project-driven organizations with end-to-end project process automation & optimization. As a major distinction to competing alternatives, PMOffice™ not only centralizes the project and program data for analyses and reporting, but as a core primary function optimizes the key capture processes that are mostly responsible for project failure, attacking the root cause of variances and exceptions. By eliminating redundancy and instating best practices in the application logic, PMOffice™ improves project performance considerably.
Step 2 - Implement Asset-Based Planning Using Reusable Work Products
Just as the software industry has reached an unprecedented level of efficiency primarily due to the introduction of reusable objects, similarly, project plans and engagement models assembled from high quality, robust, reusable and inter-operable work products will play a defining role in the competitiveness of a project-based business. More on Asset-Based Planning

Step 3 - Consider Earned Value As A Management Metric
Most project tracking systems are solely based on the percentage of time spent (Level Of Effort or LOE). In reality, a resource can spend 90% of the scheduled effort accomplishing only 10% of the work. This means that the cost to perform 10% of the work is 90% of the budget. Industry standard Earned Value calculations rely on the 10% completed to calculate the actual earned budget. Organizations with a high level of project maturity rely on Earned Value to determine project progress.

Step 4 - Adopt A Continuous Improvement Process
Enforce a common, organizational project delivery process to better manage your project processes and workforce. On a continuous basis in a structured and repeatable fashion, PMOffice™ enables organizations to continuously improve leading practices to identify and eliminate non-value-added effort.

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