Portfolio Scorecards: Portfolio management solutions, project management, project portfolio management, portfolio management software, enterprise project management, IT portfolio management

Systemcorp's PMOffice™ is the Enterprise Project Portfolio Management solution to automate all your projects, people and priorities across the entire organization. Companies can organize all projects into portfolios, and instantly track all project deliverables, budgets, tasks, changes, risks and issues from one central location.

The capacity and resource planning functionality optimizes skill usage and ensures that all critical resources are productively aligned with high priority projects.

By integrating all project areas in one software solution, PMOffice™ enables your globally-dispersed teams to communicate, collaborate, report on and track project time, costs, progress and team performance over a secure web connection.

By leveraging PMOffice’s powerful Portfolio Dashboard™, project executives and managers can generate real-time multidimensional views, graphs and reports to optimize the performance of their investments. Using PMOffice™, organizations can finally think and run their departments like a successful business.

The PMOffice™ Project Portfolio Dashboard is the world's easiest and most intuitive portfolio management application. Executives can organize their portfolios by simply dragging and dropping initiatives into their appropriate folders.

PMOffice™ structures an environment in which all resources are tasked from within a central prioritized system. No other assignments can be considered. This enables a dynamic decision process, whereby an business' list of new projects can be evaluated, selected and prioritized. Active projects can be continuously updated and revised and may be accelerated, rescued, killed or de-prioritized.

Resources are constantly reallocated to all remaining initiatives, aligning your project and organizational priorities with your business strategies.

Since the Portfolio Dashboard was not integrated from an external application but rather designed as part of an entire solution, managers and executives can leverage the complete repository of information to configure and personalize their views, columns and bands.
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The PMOffice™ Time & Expense Tracking functionality transcends beyond the uni-dimensional timesheet to a complete, yet simple, team information capture system. It was designed with a number of innovative timesaving features, combining activity time tracking with the capture of forecast information.

Each assignment can therefore include actual time, estimate to complete and percent complete. Assignments can also be constrained by including a forecast start and finish date.

To facilitate the capturing and tracking of incurred and/or committed expenses, PMOffice™ further enables project participants to enter expense information against appropriate accounting charge codes using a straightforward and intuitive expense entry and reporting interface. Click here for further detail.

The PMOffice™ project financial framework provides the ability to estimate top down and bottom up capital and consumable costs and respective benefits. Practitioners can time phase them across the life of initiatives resulting in a single centralized source of financial performance information.

To facilitate the capture and tracking of incurred and/or committed expenses, PMOffice™ also enables project participants to enter cost information against appropriate accounting charge codes using a straightforward and intuitive expense entry and reporting interface. By distributing the capture of project costs, variances are calculated in real-time helping ensure effective timely reporting and compliance with regulations.

As project participants incur expenses, PMOffice™ calculates the remaining expense budget for each charge code and displays the associated budget variance. This functionality enables an immediate response capability to mitigate variance impact and to realign project forecasts. Alerts are configurable and can be used to notify management of critical exceptions.

With a decade of experience in the management and sequencing of project work, Systemcorp now extends its robust and powerful PMOffice™ workflow scheduling engine towards the automation of non project work with a special focus on optimizing the business of IT.

Organizations can automate the Identification, quantification and sequencing processes of all work including service requests, change requests, defects and issues that occur inside and outside the context of a project. Click here for further detail.

PMOffice™ provides document lifecycle management, including document creation, review and approvals. Every element in the repository is controlled by a check-in/check-out, change brief and revision control system.

At any level in the Work Breakdown Structure (WBS), project managers and team members can create document folders and various document types as required. Folders may be nested within folders and documents may be positioned as sub-documents, creating a "document hierarchy structure".

This structure provides a logical, visual and intuitive document association environment, making it easy to locate and retrieve pertinent information. All documents can be attached at any level in the WBS, and will aggregate to the associated project element and can be instantly viewed. Click here for further detail.

Using its integrated collaborative workflow engine, PMOffice™ manages, automates and tracks the flow of all project work. Projects processes are configured and automated into a fluid knowledge-enabled work stream that is ubiquitously present and accessible throughout the project lifecycle.

The PMOffice™ Knowledge-Enabled Workflow (KEW), provides a structured and traceable communication process from request to closing. All the latest information required for reaching an informed decision accompanies each message, providing a reference library to support a formal workflow response by the recipient.

Organizations can incorporate the desired flow cycles, gates, typical phase reviews and approvals that align with their organizational requirements. They can configure multiple outcome streams for each cycle with infinite branching alternatives. Each process can be accompanied by a checklist of activities to be performed by the recipient prior to continuing to the next cycle. Click here for further detail.

By developing standard reusable lifecycle templates and work products, job experts can provide managers with a shared plan of action, constraints, links to important information, expected results and standards of acceptability. Just as the software industry has reached an unprecedented level of efficiency primarily due to the introduction of reusable objects, similarly, project plans and engagement models assembled from high quality, robust, reusable and interoperable work-products, will play a defining role in the competitiveness of a project-based business.

PMOffice™ incorporates a framework for asset-based planning. Authorized managers can publish various methods by dragging objects to the template workbook area of the application. These published methods assist practitioners with better work sequences and provide them with sample scope and quality parameters.

Methodologists can also include skill alignments through the assignment of resource placeholders called "profiles". Templates include effort estimates, risk mitigations, and all necessary documents to help practitioners create more consistent, higher quality plans and avoid reinventing the wheel. Click here for further detail.

Risk, by definition and by nature, cannot be eliminated. Nor do leading organizations wish it gone. Rather, they want to centralize and manage the factors that influence risk so that they can better determine which strategies, objectives and related initiatives align with their risk appetite.

PMOffice's simplifies the implementation of an enterprise risk framework ensuring that all risks are catalogued and responded to from one central repository. Each potential risk event is described and measured based on its impact, probability and precision rankings.

As risk owners align risks with objectives, strategies, growth and return, executives are provided with an unprecedented Enterprise wide view of their business. Click here for further detail.

PMOffice� Enterprise integrates a repository level resource-scheduling engine. Its latest release is the result of 3 years of research and development by some of the best enterprise scheduling and optimization specialists in the project management industry.

This rich and powerful integrated feature schedules resources in a superior fashion to legacy desktop schedulers. It analyzes bottlenecks, available slack, over allocated resources and due date constraints in an iterative process that finds the best solution available across a multi-project environment. The PMOffice™ Resource Scheduling solution consistently returns shorter and more accurate schedules than most primary project management software packages on the market today.

Practitioners can calculate and level entire portfolio’s of projects and create various “What If” portfolio scenarios with a single mouse click.

PMOffice™ also integrates with Microsoft® Project 2000 and 2002, adding support for Microsoft’s multi-project environment. By improving on the project repository 'lock' feature, the system ensures that no changes to the projects or programs are made during synchronization. Click here for further detail.

PMOffice™ maintains a complete model of an organization's capacity, affected resources, skills inventory, total workload and resource demand. Its capacity and resource planning functionality optimizes skill usage and ensures that all mission-critical resources are productively aligned with high priority projects.

With a complete and accurate enterprise resource system at their fingertips, managers can now plan initiatives that consider all organizational resource constraints and portfolio priorities. Beginning with an intuitive and flexible work breakdown structure, managers can drag-and-drop familiar elements such as projects, deliverables, tasks and milestones, and plan initiatives that reflect realistic resource capabilities and assignment durations.

Every assignment search challenges the repository information, returning the best skills and availability match for each work unit. A placeholder or "profile" can be assigned to indicate an unmet resource requirement. The final result is a project proposal that is accurate and aligned with the organization's true capacity. Once these initiatives are approved, they can now actually be realized. Click here for further detail.

Whether you choose PMOffice™ on Oracle or DB2, on Intel or Unix servers, out of the box you are immediately operational and can begin to tailor the application to your needs as soon as it arrives. You are not required to adopt a different application server technology, or support another database orientation that may be counter to your IT direction. With PMOffice™ Enterprise, your project financials will not have to reside in a disparate point solution and you won't have to subscribe to yet another enterprise portal technology to benefit by integrated document and issue collaboration. OLAP and reporting features, unlike competing alternatives, are always real-time and require no additional server analyses software or third party integration. Saving and accessing data is lightning fast, and PMOffices’ legendary ease of use provides decision makers with access to complete project, portfolio, financial and scorecard data in one enterprise class solution.

The PMOffice™ Internet architecture supports a number of standard Internet technologies that enable customers to leverage their corporate computing infrastructures as well as the capabilities of the World Wide Web.

PMOffice™ boasts a distinct competitive advantage due to its three-tier Web-based architecture. It offers the flexibility of operating directly with major database vendors, and can run on a PC, NT, 2000 and UNIX platform, or on any other ODBC compliant database. PMOffice™ is a cross-platform, open system that leverages pure Java web-based software. Click here for further detail.

	Step 1 - Centralize All Your Work Requests And Project Plans Into One Project Repository. It doesn't matter if plans are developed in PMOffice(tm) or brought in from Microsoft® Project, or even if they are summary level or detailed. Centralization = Visibility. The mere fact that plans are maintained centrally translates into valuable information that can immediately help you manage your project-based business.
	Step 2 - Implement A Simple Project Management Health Assessment Scorecard A simple 10-minute questionnaire, updated bimonthly, provides basic subjective data that can "hold the fort" until subsequent phases kick in with hard numbers. More on PMOffice Scorecards
	Step 3 - Begin Managing Your Project Portfolios By Priority Take a moment to consider your organization's workload. Once you understand your work priorities, stroll down to any of your resources and inquire about their current activities. What are they working on? You'll find most employees are performing non-critical work derived from various sources that occupy a substantial part of their time. Outdated initiatives, informal work requests, unproductive meetings and frequent workplace distractions all impact their ability to focus on corporate priorities. Project-portfolio Management is about aligning people, projects and organizational priorities. It's about reclaiming the wasted resource effort applied on work that adds no business value. More on Portfolio Management.
	Step 4 - End The Confusion Around The Management And Control Of Your Project Documents Know where your information is, and how to find it when you need it. Manage all of your documents including procedures, work instructions, contracts, quotations, drawings with version control, ease-of-access and complete trace-ability, in a secure collaborative environment. More on PMOffice's Project Document Control & Management
	Step 5 - Begin Demonstrating Value By Providing Scorecard Maps and Reports to Executives Who Need Information To Manage The Business. More on Portfolio Dashboard.
	Even though most organizations could justify an ROI by stopping at this stage, most companies will rapidly evolve past centralization, to reap the benefits associated with the next phase. Click "PHASE II" on the Projectization Cycle to review the next phase.

	Step 1- Integrate Project Accounting Functions PMOffice™ provides real-time project-based financials to allow the time-phased analyses of costs, benefits, GP, Savings, ROI, NPV and most other financial metrics. PMOffice's proven XML Integration pack further allows organizations to easily integrate with legacy systems.
	Step 2 - Automate Departmental Charge Backs Enable your corporation to easily capture project costs and charge them back to the appropriate organizations. PMOffice™ provides you with an automated solution to appropriately allocate and transfer these costs to where they belong in accordance with user-defined rules and allocation rates.
	Step 3 - Consider Enterprise Risk Management As A Safeguard To Better Decisions Even when strategies are thoroughly defined, your portfolio benefits must be weighted against your organization's risk appetite. PMOffice allows organizations to develop mechanisms to manage risks that cascade to strategies and objectives linking growth risk and return. More on PMOffice Risk Management
	Step 4 - Encourage "Management by Deliverables" The "Managing-by-Deliverables" premise is simple, and powerful. If you provide managers the ability to measure project outputs, you ultimately get what you measure. A deliverable-oriented organizational culture.
	Step 5 - Capture Status Info Directly From The Project Teams Those organizations that have not yet implemented a time-tracking system can defer a full-fledged, time-tracking implementation. Just capturing percent complete and Estimate-To-Complete is enough objective data to know where you stand and where you are going. More on Team Status Reporting
	Step 6 - Integrate Issue, Defect And Change Request Tracking When project delivery begins, managers face continuous pressures to add features to the product specifications, push the schedule out due to unforeseen delays, add unbudgeted resources, and shortcut quality procedures. So how does the project team identify, quantify and communicate the flurry of change requests and unresolved issues that manifest during project delivery? More on Exception Management
	Step 7 - Give Executives And Managers The Hard Numbers At the completion of Phase II, you can provide additional management views, graphs and real-time reports that reflect true objective data. More on Portfolio Dashboard.
	Click "PHASE III" on the Projectization Cycle to review the next phase.

	Step 1 - Get A Handle On Resource Utilization Imagine, if you will, a work environment in which all resources are tasked from within a central prioritized system. No other assignments can be considered. The moment a resource completes an assignment, the next one is available and waiting. By consolidating multiple projects into a central repository, and controlling resource utilization and skills inventory, companies gain the visibility needed to plan, prioritize and balance their workload. More on PMOffice Resource Management
	Step 2 - Connect To Your Existing Time Management System, Or Implement The PMOffice™ Native Time Tracking Module Today most organizations are attempting to improve their project schedules and shrink their product development cycles. Because most organizations are resource constrained, they must prioritize their work in favor of initiatives that are most aligned with their business direction. But how can they ensure that resources are spending their time on those critical activities? If time is not captured, it can't be managed or aligned. To address this need, organizations are implementing a time-tracking system. More on PMOffice Time Tracking
	Step 3 - Automate Your Review, Approval and Work Processes Right In PMOffice™ Using its integrated collaboration workflow engine, PMOffice™ manages, automates and tracks the flow of project work. Project processes are configured and automated into a fluid knowledge-enabled workstream that is ubiquitously present and accessible throughout the project lifecycle. More on PMOffice Workflow & Collaboration
	Click "PHASE IV" on the Projectization Cycle to review the next phase.

	Step 1 - Standardize Your Methods The advantage of PMOffice™ over other solutions is rooted in the standardization of the information capture, providing project-driven organizations with end-to-end project process automation & optimization. As a major distinction to competing alternatives, PMOffice™ not only centralizes the project and program data for analyses and reporting, but as a core primary function optimizes the key capture processes that are mostly responsible for project failure, attacking the root cause of variances and exceptions. By eliminating redundancy and instating best practices in the application logic, PMOffice™ improves project performance considerably.
	Step 2 - Implement Asset-Based Planning Using Reusable Work Products Just as the software industry has reached an unprecedented level of efficiency primarily due to the introduction of reusable objects, similarly, project plans and engagement models assembled from high quality, robust, reusable and inter-operable work products will play a defining role in the competitiveness of a project-based business. More on Asset-Based Planning
	Step 3 - Consider Earned Value As A Management Metric Most project tracking systems are solely based on the percentage of time spent (Level Of Effort or LOE). In reality, a resource can spend 90% of the scheduled effort accomplishing only 10% of the work. This means that the cost to perform 10% of the work is 90% of the budget. Industry standard Earned Value calculations rely on the 10% completed to calculate the actual earned budget. Organizations with a high level of project maturity rely on Earned Value to determine project progress.
	Step 4 - Adopt A Continuous Improvement Process Enforce a common, organizational project delivery process to better manage your project processes and workforce. On a continuous basis in a structured and repeatable fashion, PMOffice™ enables organizations to continuously improve leading practices to identify and eliminate non-value-added effort.